Using AI to Create Business Systems & Processes

Hello Chasers,

The holidays are good for relaxing and exploring places or new ideas or tools etc.

The theme for this quarter is ‘Simple Systems’ and I have been playing around with AI and tools like ChatGPT and Bard for awhile now and one of the great ways small businesses can use AI is to create systems and processes for their Team to follow.

To give you an example, I gave Bard AI the prompt: How can I use you to create systems and processes in my business?

It responded in seconds with the following:

I can definitely be a helpful tool in creating systems and processes for your business! Here are some ways I can assist you:

Brainstorming and planning:

Identify areas for improvement: I can help you identify repetitive tasks, bottlenecks, and inefficient areas in your current workflows. This can be done through analysing your existing data, asking specific questions about your business, or even discussing challenges you’re facing.

Generate ideas for systems and processes: Once we’ve identified areas for improvement, I can help you brainstorm potential solutions. I can suggest existing templates, best practices from similar businesses, or even come up with creative new approaches.

Map out workflows and steps: I can help you break down complex processes into smaller, actionable steps. I can then visualize these steps in flowcharts or diagrams, making them easier to understand and implement.

Documentation and communication:

Create clear and concise instructions: I can help you write down the steps of each process in a clear and easy-to-follow way. This can be done in Google Docs, Sheets, or any other format that works for your team.


Generate training materials: I can create tutorials, checklists, and other training materials to help your team learn and adopt the new systems and processes.

Develop communication plans: I can help you brainstorm ways to communicate the new systems and processes to your team. This could involve email announcements, team meetings, or even creating a dedicated knowledge base.

Automation and collaboration:

Identify opportunities for automation: I can help you identify repetitive tasks that can be automated using Google Apps Script or other tools. This can save your team time and effort, and ensure consistency in your workflows.

Facilitate collaboration: I can help you find ways to collaborate on creating and implementing new systems and processes. This could involve using Google tools like Docs, Sheets, and Drive to share documents and track progress.

Monitor and optimise: I can help you track the performance of your new systems and processes. This can be done through analysing data in Google Analytics or other tools and identifying areas for further improvement.

Here are some additional things to keep in mind:

Start small: Don’t try to tackle everything at once. Start by focusing on one or two areas for improvement, and then build on your successes.

Get feedback from your team: It’s important to get feedback from your team throughout the process. This will help you ensure that the new systems and processes are actually working for them.

Be flexible: Things don’t always go according to plan. Be prepared to adjust your systems and processes as needed.

I’m excited to help you create more efficient and effective systems and processes for your business! 

Feel free to ask me any specific questions you have or give me more details about your business and the areas you’d like to improve. The more information I have, the better I can assist you.

If you have yet to play or explore AI and would like to know how to get started in building systems for your business, contact Shannae Hewett on 55612643 and we’ll show you how to get started.

Have a great day!

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